Last Open Access Week @ AIMS session on Digital Repository Development Use Cases now online!

During the last webinar of the Open Access week @ AIMS Richard Kedemi, Andrés Yubero and Federico Sancho presented different use cases of digital repository developments. Richard Kedemi started with a presentation of KARI and KAINet institutional repository development case studies. He was followed by Andrés Yubero from Spain who analyzed strategies to improve open accessible repositories with the example of citaREA. Federico Sancho closed this webinar and the Open Access week @ AIMS with a presentation of the role of the Creative Commons and the archive scanning of Google in publishing processes of IICA. The last two presentations were held in Spanish.

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Overview of 'A KARI and KAINet Institutional Repository Development Case Study'

This presentation illustrates the advantages of the employment of AgriDrupal and AgriOcenDSpace for the two repositories KAINet and the institutional repository of the Kenya Agricultural Research Institute (KARI). KAINet (Kenya Agricultural Information Network) was created in 2006 and is not only an institutional but a national repository of scientific publications with a focus on agriculture and forestry. It was modeled on WebAGRIS and includes around 35,000 records from which most documents are not openly available. The overall objective is to facilitate access to agricultural information, strengthen the capacities to manage agricultural information and to promote standard tools and methodologies.

The initial problems with the setup, the service provider server and limited functionalities could be solved by the implementation of secure and manageable tools AgriOceanDSpace and AgriDrupal that are available on the AIMS platform. For this reason KAINet was moved to AgriDrupal which facilitates the indexing with the AGROVOC thesaurus as well as the opening of the repository, provides tools for ISS and RDF formats and the installation of the AGRIS AP. The KARI repository was facilitated by the implementation of AgriOceanDSpace due to its high standards for metadata, a OAI-PMH compliant and integrated controlled vocabularies.

The KAINet team faced also challenges during the implementations like the absence of institutional policies that support open access and the low awareness of copyright issues within the organization. Another obstacle was the absence of appropriate information management skills. As a preparation for other organizations who want to implement a repository, the speaker underlined the importance of system comparability, technical ICT skills and collaboration within the organization. During the whole implementation process the FAO team offered technical support. Another key to success was the additional support of the AGRIS community.

Questions from the audience

What is the OAI-PMH layer with is supposed to put metadata into the repository? There is an option to configure that protocol. We want do optimize it so FAO can harvest KAINet.

About Richard Kedemi

Richard is a System/Web Administrator at the Kenya Agricultural Research Institute (KARI) for the Kenya Agricultural Information Network (KAINet). He is focusing mainly on issues related to information management sharing and exchange with much detail on tools and technologies.



Overview of 'Análisis de resultados y estrategias de mejora en repositorios de libre acceso: el caso de citaREA'

CITA is the center of agricultural investigation and technology of Aragón, Spain. The team of the citaREA that is the institutional repository of CITA, has developed a methodology for the creation and optimization of the contents in their repository. They have implemented a strategy which is based on the Deming Cycle consisting of four phases: Plan, Do, Check, Act.
In the first phase (Plan) the documents types and circumstances of the future repository have to be analyzed in order to formulate a strategy. In the second phase (Do), that started in 2009, CITA has tried to incorporate a huge number of documents for the aggregation of contents as a first step without categorizations. The first incorporated documents included scientific contents without limited rights of the CITA library and ancient contents. Starting in 2011 actual scientific documents have been incorporated systematically as a second step.
The analysis of the third phase mainly included the actual documents and their typology, how easily they can be incorporated in the repository, their consistency and how they can be located. The aim was to improve the search of contents and to incorporate the major part in the repository. On the basis of this analysis the team formulated suggestion and new procedures for the initiation of the last phase of implementing the optimazations.

Questions from the audience

What do you think about the indexing of open repository contents with major indexing services? Is citaREA indexed? The repository is registered in a number of directories and we are harvested by several services.
How would you evaluate the visibility of these repositories after the indexing? Where can we find such open repositories with Spanish contents? Does there exist any page? There are no monographs about agriculture. You can only consult the individual agricultural institutions because there is no geographic repository in the agricultural domain. The topics of the repositories are far more diverse.
Which standards do you use for guaranteeing that your metadata can be exchanged? We follow the determination of our platform when we introduce metadata. Our problem is that we have a rather old repository version that does not allow us to use more actual standards.

About Andrés Yubero

Andrés Yubero Cortés has a Bachelor in Advanced Studies in Information Systems and Information Science, Arts, and a Diploma in Library and Information Science. He worked as a librarian in the Documentation and Information Center Consumer Aragones and now works at the Center for Research and Food Technology of Aragon (Zaragoza, Spain).



Overview of 'Creative Commons and Archive Scanning of Google the editorial production de IICA'

Federico Sancho presented the experience of IICA with the archive scanning of Google and with the use of the Creative Commons license. The overall aim of IICA (Inter-American Information Center for Agriculture) is to enhance the agricultural competitiveness and the sustainable development of the agricultural domain.

Since five years IICA works with Google and faces now several benefits: The number of sales has raised, the digitalization has a good cost-benefit ratio, the visibility of the institutional productions and of agricultural contents in general has grown and the preservation of contents has been secured.

With around 13 million visits of books after five years, the copyright licenses gain much importance: Since 2012 a policy was established that editorial productions of IICA have to be established with the Creative Commons license. That means that the contents can be cited and modified and that it is not allowed to use them for economic benefits.

For more coherence in Open Access publications, IICA has followed the recommendations of CIARD of having a clear policy for publications, following digital and repository standards, of defining clearly the use rights of the resources and of connecting the contents with the institutional homepages.

About Federico Sancho

Federico Sancho is Head of the Inter-American Information Center for Agriculture (IICA) in San Jose, Costa Rica. Master in Business Administration and Phd Candidate in Business Sciences, he is a development project and international trade specialist. Currently, he is also the president of the International Agricultural Information Specialists IAALD.


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